1. What are Extra Curricular Activities?

Extra Curricular Activities are meaningful, structured lessons which take place after school. These lessons are run by external teachers and are designed to meet a wide range of children’s needs in the areas of sports, dance, creativity, STEM (Science Technology Engineering Mathematics), music, and language.

2. Where do activities take place and where do I collect my child?

Generally, activities take place in the School Modular Building for Nursery & P1 children and at EuroKids Village for children P2 and up. Some activities also take place on the School premises (e.g. School Sports Hall).

Parents can collect their children at these locations at the end of their child’s activity.

3. How can I register for Extra Curricular Activities?

Extra Curricular Activities are exclusively available to members of the Parents Association. PA Membership can be applied for here

Step 1: Sign in to our website with your PA username and password

Step 2: Apply for ECAs here

Step 3: You will then receive a registration mail 

Step 4: Await ECA confirmation mail from our team.

Should you need further assistance, please contact us at: office@eurokids.gmbh

4. Can my child immediately start going to the activity once I have completed their registration?

No. Once you have completed the registration process, please wait for the administration team to confirm your registration. Your child's activity starting date is included in their confirmation email.

5. Do I have to do anything if I receive an email that my child is on an activity waiting list?

No. Our team will contact you as soon as a place becomes available in your child’s chosen activity. If the group remains fully booked and we receive enough interest, we may contact you with the opportunity to join a new activity group at a different time.

6. How long is the waiting list valid for?

One academic school year. If you have registered your child on a waiting list for an activity e.g., Tennis, this waiting list application will be valid for one school year e.g., 2023-2024. In the case parents are interested in tennis for the following school year 2024-2025 a new waiting list application will need to be made.

7. Can my child try out Extra Curricular Activities throughout the year?

Parents can apply for Extra Curricular Activities throughout the school year. All mid-year activity registrations are subject to space being available and pedagogical considerations, e.g. how far other children in the activity have already progressed and whether it makes sense for a newcomer to join at that stage in time. Our registration and cancellation deadlines are listed in FAQ 9 and 10.

8. How long does a registration for Extra Curricular Activities last?

As a rule, Extra Curricular Activity registrations automatically renew themselves each school year, with the following exceptions:

•  when children become too old for an activity, e.g. Early Musical Education is only available for Nursery and P1 children
•  when parents cancel the activity for the next trimester.

The first trimester is September-December, the second trimester is January-Easter and the third trimester is Easter-Summer Break. We remind parents via email when cancellation deadlines are approaching.

During the first 3 weeks of a school year, the Extra Curricular Activities can be cancelled at any time and will be charged only for one month.

9. What are the Registration Deadlines for 2023/24?

1st Trimester

31.08.23-   to start an activity in September 2023
24.09.23 – to start an activity in October 2023
24.10.23 – to start an activity in November 2023
20.12.23 – to start an activity in January 2024
No new registrations are accepted in November 2023 to start in December due to the Christmas Break.

2nd Trimester

24.01.24 – to start an activity in February 2024
24.02.24 – to start an activity in March 2024
20.03.24 – to start an activity in April 2024

3rd Trimester

24.04.24 – to start an activity in May 2024
24.05.24 – to start an activity in June 2024 (and possibly continue the following school year)

If registration deadlines are not met, children will not be able to start the next month, but in 2 months time.

10. What are the Cancellation Deadlines for 2023/24?

1st Trimester

24.09.23 – Activity, Childminding and School Bus deadline for Trimester 1 (September – December 2023)
20.10.23 – activity that started in October 2023
24.11.23 – activity that started in November 2023
15.12.23 – Activity, Childminding and School Bus deadline for Trimester 2 (January – Easter 2024)

2nd Trimester

21.01.24 – activity that started in January 2024
25.02.24 – activity that started in February 2024
17.03.24 – Activity, Childminding and School Bus deadline for Trimester 3 (Easter – Summer Break 2024)

3rd Trimester

21.04.24 - activity that started in April 2024
19.05.24 - activity that started in May 2024
28.06.24 - Activity, Childminding and School Bus deadline for next school year 

Parents will be contacted via email to be informed which of their children's activity registrations will be continuing the following school year. If parents wish to cancel them, the cancellation deadline is 28.06.2024. Otherwise, charges will apply for September 2024.

First week of June 2024 – New Extra Curricular Activities for 2024/25 go live.

If cancellation deadlines are not met, charges will apply for the remainder of the trimester.

11. How do I cancel an Extra Curricular Activity?

Sign into your Parent Association account at:
http://www.eurokids.gmbh
• Navigate to the Extra Curricular Activities page, under 'Manage Registrations' (left side bar) select 'view history/cancel/edit registrations'. Click on activity and select cancel. 
• Await Cancellation e-mail
• If you encounter any difficulty during the cancellation process, please contact us at: office@eurokids.gmbh

12. Why might an activity be cancelled during the school year?

EuroKids is a non-profit organization. In order to offer sustainable services to the ESF community, we ensure that activities are at least break-even and do not incur losses. If an activity does not meet the minimum level of participants, either the activity price must be increased, or the activity needs to be cancelled.

13. How do I pay for Extra Curricular Activities?

Extra Curricular Activities are calculated per year and payable over 10 equal monthly instalments (from September to June). These payments are debited from the PA Member’s account in the month after the services have taken place. Parents will receive a SEPA notification mail detailing costs which will be debited from the account which was provided in their Parent Association membership application.

14. How is the monthly charge for the activities calculated?

The fee charged for the ECA is the monthly fee, in accordance with our Terms and Conditions. Cancellations made within the first period/trimester cancellation deadline (September of each year) are charged with the monthly fee.
ECA lesson prices are multiplied by the number of weeks the lessons are scheduled to take place in a year. This yearly price is then payable over 10 equal monthly instalments (from September to June).
e.g., EuroKids Athletics on Wednesdays costs 10 € per lesson. This takes place 35 weeks of the year.
10 (Euros) X 35 (weeks) = 350 € (Yearly Price)
350 (Yearly price) divided by 10 (monthly instalments) = 35 € (Per month from September-June)

15. Who do I contact regarding invoices and financial bookings?

Please contact our team at: office@eurokids.gmbh, we would be pleased to help you.

16. Are there times when activities do not take place?

No activities take place on days when the ESF is closed, the last day before the Summer and Winter/Christmas Breaks and the first week of school after the Summer Break. We try to avoid cancellations (due to teacher illness etc.…) during the school year wherever possible by providing lessons with substitute teachers. When this is not possible, Childminding services are provided.

17. Will I still be charged if a certain activity does not take place?

In cases where activities are cancelled during the school year without a substitution, the fees for the Activity will not be charged as of the 3rd time the Activity does not take place.
Childminding services are provided for children at no additional cost, in the unlikely event of activities not taking place.

18. What happens if I am late picking up my child?

After an activity has ended, children who are not collected by parents are brought back to our Childminding services. For parents of children not registered with Childminding, additional costs will be charged if parents are late.

19. Why are Sports Activities not taking place earlier, directly after school?

Space is limited and EuroKids is very fortunate that the ESF offers its sports facilities for EuroKids Extra Curricular Activities after 16.00. Prior to this time the sports hall is being used for regular school sports lessons for secondary students.

20. What equipment does my child need to bring?

Parents will be informed via the reminder mail if there is anything their child needs to bring with them.  

 
As a general rule:
• For language and music activities, the teachers will tell the children about the required books, materials and instruments.
• For sports, dance and performance activities the children need to wear appropriate sport clothing and bring a bottle of water. Special uniforms (e.g., for Judo) can be bought via the EuroKids administration team. For activities that take place in the sports hall, only shoes with white soles are allowed.
• For robotics and ICT, the teachers will provide instructions on any required software and additional material to be purchased.
• For creative activities, the teachers will provide information about any required materials.

EuroKids provides a significant amount of equipment for the activities wherever possible.

21. What are Activity Open Days?

Some activities host Activity Open Days, which are performances or exhibitions that parents are invited to watch. We will inform you via email if there is an upcoming Activity Open Day for your child.

Some activity groups or activity teachers also perform during the annual Summerfest. If this is the case, parents will also be informed ahead of time.

22. Am I charged if my child is ill or has a long-lasting health issue that prevents them from participating?

If your child is unable to attend for whatever reason, please inform us via email.
In the event of a short-term illness, e.g., a cold or a child is feeling unwell that day, the price of the activity will be charged as normal.

In the event of a long-term health issue, e.g., a broken arm which prevents a child from participating in sports activities, we will not charge parents if a doctor’s certificate is presented

If there is Covid infection and quarantine or an absence due to a high-risk family member, absences that last for one month will be treated as a “long-term health issue” without a charge (subject to doctor's certificate submission).

23. How can I give my feedback to EuroKids on the quality of the provided services?

Your feedback on how we may better benefit the children is always warmly received. We appreciate any opportunity to improve the quality of our services. Please send us your feedback at: office@eurokids.gmbh.